Fogarty research training grant progress reports use the Non-Competing Continuation Progress Report PHS 2590 fillable forms and instructions (revised 06/2009), including instructions pertaining to institutional research training grants. Some instructions for Fogarty grantees, however, are different from instructions for other NIH grantees.
Below find supplemental information to help Fogarty grantees prepare progress reports for Fogarty research training grants.
NOTE: The following information related to progress reports is:
- Specific ONLY to Research Training awards (e.g. D43, D71, U2R) issued by the Fogarty International Center (FIC) at the U.S. National Institutes of Health (NIH).
- Intended for use only in combination with the PHS2590 INSTRUCTIONS, the Funding Opportunity Announcement (FOA) and the Notice of Award (NOA).
- NOT comprehensive.
Report Components | Recommendations | Budget | Biosketch | Summary | Checklist | Personnel Report | Other Support | Data Tables | Human Subjects | Animal Subjects | CareerTrac | PubMed | Federal Financial Report
The following components are required for Fogarty research training grant progress reports.
Recommendations and Considerations for Reports
- Review the Funding Opportunity Announcement (FOA) and the Notice of Award(s) (NOAs) for specific progress reporting instructions.
- The annual Fogarty research training grant progress report is due 8 weeks prior to the budget period end date of the last Notice of Award (NOA).
- See Section III and/or Section IV of the NOA for the Hard Copy Progress Report Mailing Addresses to which Fogarty research training grant progress reports should be sent.
- The progress report should cover all project activities from the budget period start date on the last NOA to date.
PHS2590 Budget-related pages
Budget requirements for Fogarty research training grant progress reports include the following.
- PHS2590 Form Pages 2 and 3 are required for the parent institution and (if applicable) for each consortium institution.
- PHS2590 NRSA Additional Budget Page 2 is required for each institution (i.e. parent and/or consortium) whose budget includes trainee costs.
- Trainee costs associated with a particular institution should be entered as one lump sum called “Trainee Costs” on the respective institution’s detailed budget page (PHS2590 Form Page 2) in the “Other Expenses” category.
- Trainee costs associated with a particular institution should be itemized on the PHS2590 NRSA Additional Budget Page 2 and subtotaled at the end of the NRSA Additional Budget Page 2 (i.e. the subtotal at the end of the NRSA Additional Budget Page 2 should equal the lump sum called “Trainee Costs” on the PHS 2590 Form Page 2).
- The Budget Justification form PHS2590 Form Page 3 instructs you to provide justification only for changes. However, for Fogarty research training reports please always provide a detailed justification whether or not there are changes. When providing justification for any trainee costs, include trainee name and country where the project takes place.
- PHS2590 Form Page 3 instructs you to explain any unobligated balance that is greater than 25% of the total annual budget. However, for Fogarty research training reports please always provide an estimate of any unobligated balance (including unobligated balances from supplements, if applicable). If the balance is greater than 25% of one year’s funding, then please also provide an explanation for the delay in spending and a plan for how/when it will be spent down.
PHS2590 Biographical Sketch
- A PHS2590 Biographical Sketch is required as part of the progress report only for senior/key personnel who are new since the previous progress report.
- Include a Personal Statement as part of the biographical sketch. The statement should address why the individual’s experience and qualifications make him/her particularly well-suited for the project role.
- Limit the list of publications to no more than 15 entries per Biographical Sketch.
PHS2590 Progress Report Summary
For Fogarty research training grant progress reports, the Summary PHS2590 Form Page 5 should include:
- Separate progress update(s) for each supplement (e.g. ARRA supplement). Include the title, specific aims, trainee names, related publications, activities undertaken, description of how the activities met the intention of the supplement solicitation, problems encountered, description of how trainees met NIH requirements (i.e. responsible conduct of research education), plans for future activities, an estimate of how much of the supplement funds are unobligated to date and how/when the unobligated funds will be used.
- List of the specific aims.
- One paragraph for each long term trainee supported in the previous year. Include the country where activity is taking place, a description of the project, mentor names, coursework, gender of each trainee and any relevant presentations, honors, fellowships, etc. List publications of all trainee publications not previously reported that were supported by the training grant including the complete references (title, author(s), journal or book, year, page number) and PMCID numbers (see PubMed Central section below for PMCID information). This includes manuscripts submitted or accepted for publication. Underline trainee name and PMCID number.
- Brief description of activities (workshops, short courses, etc.) organized and supported this year.
- List of all foreign collaborations. Provide justification for each newly active or newly inactive foreign collaboration since the last report. Include country name, institution name, institution address and institution contact person (name, telephone, fax, email).
TIP: Present this information as a separate table.
- One paragraph about how the program has met the mission of each co-funding NIH Institute, Center or Office. See Section III of the Notice of Award (NOA) for a list of co-funders.
- Description of administrative challenges, project delays and/or activity changes.
- Long term program accomplishments, including examples of significant contributions to research and public health capacity at the developing country site(s), contributions of former trainees related to their previous training in the program and anything not listed in any other section.
- Description of your program’s instruction in the responsible conduct of research. Progress reports must describe the nature of the instruction in responsible conduct of research and the extent of trainee and faculty participation. Include a description of any enhancements and/or modifications to the five instructional components from the plan described in the awarded application. Name faculty members who were contributors to formal instruction in responsible conduct of research during the last budget period. Your plan of instruction will be assessed by your FIC program officer using the definition, basic principles, instructional components and peer review outlined in the Update on the Requirement for Instruction in the Responsible Conduct of Research released by NIH on November 24, 2009.
- Future plans for the upcoming year, especially changes from the original proposal.
For Fogarty research training grant progress reports include the Checklist in each progress report.
For Fogarty research training grant progress reports involving consortia budgets either include the consortium F&A calculations on the parent institution’s Checklist (in the “Explanation” section), or submit an extra PHS2590 Form Page 6: Checklist for each consortium institution.
PHS2590 All Personnel Report
PHS2590 Other Support
- For Fogarty research training grant progress reports, submit an Other Support page for the PI(s) named on the first page of the Notice of Award (NOA) and for any individuals named in Section IV of the NOA. (This instruction supersedes the PHS2590 Instructions because PI salary and administrative costs are allowable on Fogarty research training awards.) Other Support pages are not required for any other individuals.
- Be sure to include the amount of effort, in person months, devoted to each project. See Frequently Asked Questions (FAQs) for Usage of Person Months from the NIH Office of Extramural Research. “0” and “N/A” are not acceptable responses for amount of effort. Even if salary is not being requested from a project, the amount of effort should be greater than zero.
- Review the Other Support Format Page Example, which may be used as a guide.
PHS2590 Data Tables 12A and 12B
- For Fogarty research training grant progress reports, PHS2590 Tables 12A and 12B are required annually.
- Only include information on trainees who were supported by your grant in the previous year. Indicate those who have completed, their degree and the nature of their current positions. If a trainee was supported by a supplement, indicate as much and identify the supplement by funding source and project activity or complete grant number.
- Tip: Use CareerTrac to automatically populate these data tables.
- Table 12A is modified to collect data on percentage of students who successfully attain a doctoral degree and average time to receive a doctoral degree. More details on this new institutional assurance are described in the NIH Notice New Reporting and Assurance Requirements for Institutions Receiving Awards for Training of Graduate Students for Doctoral Degrees, released on August 28, 2009. NOTE: Some fields on this form request information on “T32 Appointees”. These fields apply to trainees on all research training awards (e.g. D43, D71, U2R), not only those on T32 awards.
Human Subjects Information (if applicable)
For Fogarty research training grant progress reports, submit the following information for any active trainee project which involves human subjects. These requirements apply to both U.S. and foreign institutions or projects.
- Institutional Review Board (IRB) approval date for each project (U.S. or foreign). Generally, IRB approvals are valid for one year. The approval date, therefore, should be within the last calendar year if the project is active.
- Federalwide Assurance (FWA) number for each institution (U.S. or foreign). All ethics review committees of U.S. and collaborating developing country institutions are required to have an active FWA.
- Documentation of education in the protection of human subjects.
- Documentation of education should be submitted for any new U.S. and/or foreign faculty or mentors for whom documentation was not submitted previously.
- Either a copy of the completion certificate or a written statement from the authorized institutional official is considered sufficient documentation.
Animal Subjects Information (if applicable)
For Fogarty research training grant progress reports, submit the following information for any active trainee project which involves animal subjects:
- Institutional Animal Care and Use Committee (IACUC) approval date for each project.
- Generally, IACUC approvals are valid for no more than three years. The approval date, therefore, should be within the last three calendar years if the project is active.
- Foreign sites are not required to have IACUC approval, but are encouraged to abide by the Standards in the Guide for the Care and Use of Laboratory Animals.
- Domestic grantees with foreign consortia are responsible for ensuring foreign institutional compliance.
- The associated PHS approved animal welfare assurance number for each institution (foreign and/or domestic). All ethics review committees of U.S. and collaborating developing country institutions are required to have an active animal assurance.
- For Fogarty research training grant progress reports, provide a written statement that Fogarty trainee data has been entered and/or updated in CareerTrac for the previous year.
- Tip: Use CareerTrac to automatically populate PHS2590 Data Tables 12A and 12B.
- CareerTrac soon will have the capacity to track PubMed Central numbers. (See PubMed Central section below.)
- All personnel and trainee publications related to this project that have not been reported previously must be entered in PubMed Central.
- Include PMCIDs in the text of the progress report when referring to any personnel or trainee publication. (Note that there is a difference between PMCIDs and PMIDs. Do not include PMIDs)
- Review information on how to Include PMCID in Citations from the NIH Public Access Policy Web site.
Federal Financial Report (FFR)
Updated November 2011