NIH Employee Notification of Foreign Travel (NFT)

Page last reviewed: January 3, 2017

Notification of Foreign Travel (NFT) is a mandatory step in the foreign travel approval process at NIH. An approved NFT is required for all official foreign travel regardless of the source of funding for the trip. The NFT is created automatically as part of the foreign travel authorization. Once the NFT has been pre-approved by the NIH IC (NFT Pre-Approval), it will be automatically routed to FIC for review and approval (NFT Final Approval). To meet established timeframes it's important that NFTs submitted to FIC are complete and accurate.

Upon receipt of an NFT, FIC prepares a cable requesting country clearance from the U.S. Embassy of the country to be visited. NIH travelers should not depart on an official business trip outside the U.S. without receiving country clearance from the relevant U.S. Embassy or Mission overseas. Clearance will be granted for most countries. However, U.S. Embassies may refuse clearance to travelers who fail to send clearance cables in a timely manner, or whose proposed travel includes countries where U.S. citizens may be in danger. Current travel warnings, public announcements and consular information sheets are posted on travel.state.gov, the U.S. Department of State's travel website.

NFTs must be submitted to FIC at least 35 days prior to travel to allow time for review and approval and for the cables requesting country clearance to be sent. In exceptional circumstances late notification may be accepted with proper justification. Travelers should initiate travel authorizations as soon as they begin to make travel plans to ensure the NFT is forwarded to FIC by IC officials in a timely manner.

Country-Specific Guidance

Multilateral Travel

Any NIH traveler invited to participate in an international meeting hosted by a multilateral organization (e.g., World Health Organization (WHO), Pan American Health Organization (PAHO), Organisation for Economic Co-operation and Development (OECD), World Bank), should provide their travel planner with a copy of the invitation letter as a PDF file. The invitation letter will be uploaded into the travel document by the travel planner.

Trip Reports

Within five days of returning from a trip all HHS travelers are required to prepare a brief written report of the significant aspects and results of the trip, including a summary of the extent to which the purpose(s) of the trip was achieved. Upload trip reports in the electronic travel system as part of the voucher process.


Travel Specialist Contact Information

For questions about passports and visas, contact an International Travel Program Specialist at Fogarty:

For CIT, CSR, NCATS, NCI, NHGRI, NIA, NIDA, NIDCD, NIDDK, NIGMS, NIMH and NINDS:

Jeff Chen
chenj@mail.nih.gov
International Travel Program Specialist
Fogarty International Center
Building 31, Room B2C05
31 Center Drive MSC 2220
Bethesda, MD 20892-2220
Tel: 301-402-7516 or 301-827-5555
Fax: 301-480-0680

For OD, CC, FIC, NICHD, NIAID, NICHD, NIEHS and NINR:

Sandra Fuentes
fuentess@mail.nih.gov
International Travel Program Specialist
Fogarty International Center
Building 31, Room B2C05
31 Center Drive MSC 2220
Bethesda, MD 20892-2220
Tel: 301-496-3441 or 301-827-5555
Fax: 301-480-0680

For NCCIH, NEI, NHLBI, NIAAA, NIAMS, NIBIB, NIDCR and NLM:

Rhonda Lane
Rhonda.Lane@nih.gov
International Travel Program Assistant
Fogarty International Center
Building 31, Room B2C05
31 Center Drive MSC 2220
Bethesda, MD 20892-2220
Tel: 301-496-7614 or 301-827-5555
Fax: 301-480-0680

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Page last reviewed: January 3, 2017

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