Brazil Country-specific Instructions

Review information below about obtaining U.S. State Department foreign clearance for NIH research activities with Brazil.

Applying for an NIH Award with a Collaborator in Brazil

All U.S. investigators applying for an NIH award with a collaborating Brazilian institution should note that the government of Brazil performs an in-country, technical review of all foreign funded scientific awards in Brazil. This process, which involves the Brazilian Ministries of Health, Science and Technology and Foreign Affairs (ITAMARATY), is in addition to the NIH peer review process and can be lengthy.

Each Brazilian institution competing for an NIH grant is required by Brazil to have an institutional committee on ethics and research or, in exceptional cases, to have access to another Brazilian institutional committee nearby. This Committee, known in Brazil as the Comite de Etica em Pesquisa (CEP), is the Brazilian equivalent of the U.S. Institutional Review Board (IRB). Therefore, prior to submitting the award application, the U.S. investigator should ensure that the Brazilian collaborating institution listed on the award application has an active CEP in place that is recognized by the Brazilian Ministry of Health, and that it will be able to perform the local ethical review if/when the grant is awarded. When it is unknown whether the collaborating Brazilian institution has a CEP in place, the U. S. investigator should encourage his/her collaborating partner in Brazil to inquire directly with the Brazilian National Ethics Commission (CONEP) listing of registered CEPs. When the Brazilian collaborating institution does not have its own CEP, CONEP may provide guidance about nearby CEPs that can receive submissions from other institutions. This step is crucial in expediting the Brazilian clearance if/when an award is made.

Once the application has been funded by a participating NIH Institute, Center, or Office, the Brazilian collaborator should contact the Brazilian Ministry of Health, as outlined below, to ensure that CONEP and all other pertinent Brazilian authorities have the necessary materials upon which to base their technical review.

Ms. Jamile Menezes de Almeida
Advisor, Technical Analysis Division
Brazilian Ministry of Health, International Affairs Office
Phone: 55 (61) 3315 2826
Fax: 55 (61) 3224 0014

It is important to note that the Brazilian investigator will be responsible for submitting a copy of the grant application in Portuguese first to the CEP and, if necessary, to CONEP and to verify that the U.S. and Brazilian versions of the award match. All Brazilian collaborating investigators are encouraged to contact Ms. Almeida as soon as the award is made for complete details and requirements of the technical review process performed by CONEP.

For Additional Information

Kevin Bialy
International Program Officer for the Western Hemisphere Region at Fogarty
Phone: (301) 496-6273